Acceptable Use Policy

1. Purpose and Scope

This AUP defines appropriate and inappropriate uses of KairosED™. It applies to all individuals who access the platform through a district-provisioned account, including administrators, teachers, instructional coaches, staff, and students where student-facing tools are enabled.

The goals of this policy are to: (a) protect student safety and privacy; (b) maintain the educational integrity of the platform; (c) comply with applicable federal and state law; and (d) ensure that AI tools are used as learning aids, not replacements for professional or student judgment.

2. Permitted Uses

KairosED™ is designed for the following educational purposes:

• Drafting and refining instructional materials (lesson plans, rubrics, assessments, worksheets);
• Composing professional communications to parents, guardians, and staff;
• Supporting students with homework, test prep, and academic skill-building;
• Exploring AI tools as part of a district-supported digital literacy program;
• Analyzing district data within the platform's analytics tools;
• Documenting IEP goals, accommodation plans, and progress reports in compliance with IDEA.

3. Prohibited Uses — All Users

No user may use KairosED™ to:

• Generate, distribute, or facilitate content that sexually exploits or endangers minors;
• Generate content describing or encouraging self-harm, suicide, or eating disorders;
• Create deepfakes, synthetic voice/likeness clones, or digital replicas of real individuals (see Synthetic Media Policy);
• Produce content that constitutes harassment, bullying, hate speech, or threats against any person or group;
• Generate instructions for creating weapons, committing violence, or engaging in illegal activity;
• Circumvent, disable, or attempt to bypass district-configured safety rules or content filters;
• Share, resell, or sublicense access to any other individual or organization;
• Reverse engineer or attempt to extract underlying AI model weights, system prompts, or proprietary algorithms.

4. Student-Specific Rules

Students using KairosED™ tools must additionally comply with the following:

• Academic integrity. AI-generated output is a learning aid, not a substitute for original student work. Students may not submit AI-generated content as their own work in violation of their school's academic integrity policy. Use the AI to learn — not to replace learning.
• Do not share login credentials. Your KairosED account is personal. Do not share your login with other students.
• Do not include personal information about others. Do not enter another student's name, address, or personal details into any AI tool.
• Report concerning outputs. If the AI produces something that seems wrong, harmful, or concerning, stop and report it to a teacher or administrator.

5. Teacher-Specific Rules

• Minimize PII in prompts. Do not include student names, ID numbers, disabilities, disciplinary history, or other personally identifiable information in AI prompts beyond what is strictly necessary for the educational task.
• Review before use. All AI-generated content — lesson plans, rubrics, IEP goals, parent communications — must be reviewed and approved by a qualified educator before use. AI output may contain errors.
• Disclose AI assistance where required. If your district, school, or collective bargaining agreement requires disclosure of AI-assisted content creation, comply with those requirements.
• Do not share student data with external AI tools. KairosED is your district-approved AI platform. Using external consumer AI tools (e.g., public chatbots) with student data may violate FERPA and district policy.

6. Administrator-Specific Rules

• Maintain the safety baseline. Administrators may customize safety rules but may not disable baseline protections for CSAM, self-harm, and other hardcoded HIGH-severity categories. Content filters exist for harm prevention only — not viewpoint suppression, political censorship, or any purpose unrelated to student safety.
• Provision access responsibly. Grant platform access only to authorized staff and students. Deprovision accounts promptly when individuals leave the district or are no longer authorized.
• Review safety alerts promptly. Safety event alerts require timely administrator review. High-severity events (severity ≥ 90) should be reviewed within 24 hours.
• Comply with FERPA when sharing reports. Student AI usage reports generated from the platform constitute education records. Comply with FERPA when sharing these reports with parents, guardians, or third parties.

7. Baseline Content Safety Floor

The following safety protections are hardcoded into the KairosED™ platform and cannot be disabled by any district administrator, regardless of district configuration:

• CSAM detection and blocking (severity 100, BLOCK);
• Self-harm and suicide content detection (severity 95, BLOCK);
• Audit logging of all safety events.

These protections exist to fulfill KairosED's obligations under federal law and our commitment to student safety. They are not configurable and are not subject to district override.

Harm prevention only. Content filters are implemented exclusively to prevent harm to students and educators. They are not a mechanism for suppressing academic viewpoints, political discourse, or educational content about sensitive but legitimate topics (e.g., historical atrocities, health education, civil rights). Districts that believe a filter is incorrectly blocking legitimate educational content should contact safety@kairosed.ai.

8. Enforcement

Violations of this AUP may result in:

• Automatic blocking of the offending request or output by the platform's safety rules;
• Immediate notification to the district administrator;
• Temporary or permanent suspension of the individual's account;
• Termination of the district's service agreement in cases of systematic or intentional misuse;
• Reporting to law enforcement where legally required (e.g., CSAM detection triggers mandatory reporting obligations).

9. Reporting Violations

To report a suspected AUP violation, a safety concern, or a gap in platform protections:

10. Updates to This Policy

KairosED may update this AUP from time to time as the platform evolves or legal requirements change. Material changes will be communicated to the District's designated administrator email at least 30 days before taking effect, consistent with the Terms of Service.